Privacy Promise

We are committed to ensuring that your privacy is protected. This includes: being transparent about the way that we use your information; giving you the opportunity to ask us to change this (or delete your details); and to helping you understand your legal rights to privacy.

We promise only ever to use your personal information in a legitimate way, in accordance with the law and our standards of business integrity.  

We will regularly review this promise and update it as necessary. You should check this page from time to time to ensure that you are happy with any changes to the promise.  

How the law protects you
Data Protection law says that we can only use your personal information – including sharing it outside of SARSEN™ –if we have a proper reason to do so. In practice, that means we may only do so in one or more of these circumstances:

What we collect

We may collect the following information to prepare for your involvement in our work:

What we do with the information we gather

We may require this information to understand your needs and provide youwith a better service. After you have taken part in one of our circles, we mayhold limited information about you on our customer relationship managementsystem for the following reasons:

To invite you to circles and events
To carry out surveys and provide informationTo improve our products and services
To periodically send email updates about new initiatives or other updates about our work that we think you may find interesting.

We’re committed to ensuring your information is secure. We have put in place suitable electronic and managerial procedures to safeguard and secure the information we collect online, including preventing unauthorised access or disclosure.

We will only share this information with third parties for the following purposes:

Third-party suppliers/partners: we may need to share your information with suppliers such as hotels and hosts we meet with in preparing our circles, to help us deliver our services. These will only act under our instructions and are subject to contractual obligations containing strict data protection clauses.

Where legally required. We will comply with requests where disclosure isrequired by law. We may also share your information with the emergency servicesif we reasonably think someone is in danger.


We may use the services of a supplier outside the European Economic Area (EEA), which means that your personal information is transferred, processed and stored outside the EEA. You should be aware that, in general, legal protection for personal information in countries outside the EEA may not be equivalent to the level of protection provided in the EEA. However, we take steps to put in place suitable safeguards to protect your personal information when processed by a supplier outside the EEA. Binding corporate rules are in place for entities within the SARSEN™. For other organisations, this will include entering into European Commission-approved standard contractual clauses, or ensuring the EU-US Privacy Shield is in place. By submitting your personal information to us, you agree to this transfer, storing or processing at a location outside the EEA.

You are legally entitled to request details of the personal information we hold on you. Please contact us at if you wish to obtain this.

The SARSEN™ site is not intended for children and we do not (knowingly) collect or maintain information about them.

Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:

We won’t sell, distribute or lease your personal information.  

If you believe that any information we are holding on you is incorrect or incomplete, or you have questions regarding the processing of your personal information, please email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.

Terms & ConditionsPrivacy Promise